When was the last time you thought about your business’s mailroom? With all the emphasis on digital technology these days, it’s probably been awhile. The internet and digital disruptions that have taken place over the past decade may have relegated snail mail to the back seat. But the mailroom is about much more than just physical correspondence.
Mailrooms act as a contact point between your business and the outside world. It may seem counterintuitive, but with an economy that grows more digital by the day, mailrooms and nesting trays are actually becoming even more essential. Businesses need efficient mailrooms to handle and store materials before dispatch or after deliveries. Of course, this efficiency comes at a cost, especially now that the U.S. Postal Service (USPS) has raised its shipping fees.
The increase in shipping fees may convince some business managers to seek out cheaper, lower-quality, disposable storage boxes to reduce their overhead costs. In the words of Karl Albrecht, “You seldom improve quality by cutting costs, but you can often cut costs by improving quality.” Using this perspective, businesses may learn that they can cut their mailing and inventory handling costs by investing in higher-quality, more durable mail totes that do not require frequent replacement.
Read on to learn how implementing a versatile mail totes system can improve mailroom and warehouse efficiency while reducing material handling costs.
What Are Other Names for Nesting Trays?
Parcels and mail can be delivered or stored in a mail tray. The term mail tray can refer to either postal totes or mail totes. These totes improve the safety and integrity of the mail items during transit or while in storage.
Totes can also enhance the efficiency of your mailroom or warehouse by simplifying the classification, movement, and storage of different materials. Totes come in different colors, making it easier to classify or grade materials based on specific criteria. For instance, you can choose one color for incoming mail and another for materials awaiting dispatch.
Is There a Difference Between a Tote and A Tray?
While a mail bin can refer to a tote or a mailroom bin, some differences between the two tools may make them better suited for specific tasks. A mailroom bin is a container or a box with an open top that allows easy storage and retrieval of documents or other mail items.
A tote is an industrial sealable box often used to store or transport different mail items. The tote protects mail items from external interference or damage. When open, the tote may resemble a bin, meaning mailroom staff can easily store or retrieve mail items. You can also stack the totes to optimize your mailroom or warehouse space.
The great thing about mail totes is that they can be used elsewhere besides the mailroom or warehouse. Totes are an excellent way of shipping different items or delivering customer orders. Since they are built to stack easily, mail totes can optimize any space, including delivery vehicles, to reduce transport costs.
What Sizes Do Nesting Trays Come In?
Mail totes came in different measurements, making them adaptable to different mail item sizes. You can choose from smaller sizes of 15.5” x 11.5” x 8” or larger sizes up to 28” x 21” x 12” to handle different mail items. You can also order custom-sized postal totes if you do not find a mail tote size that matches your needs.
How Do I Get A USPS Nesting Tray?
You can replace mail bins or order more USPS totes online. Visit our online shop, click on your preferred size and color, add to the cart, and complete your order. You can also contact Flexcon for a quote on custom postal totes.
What to Look for When Researching a Mail Tote System?
Researching for a mail-tote system can be challenging, especially if you are doing it for the first time. However, that doesn’t mean that finding the right system for your business has to be complicated. Look for the following qualities to get value for your money and enhance the efficiency of your mailroom or warehouse.
Durability
Look for mail totes that can withstand frequent use and last for years with proper care. This feature will eliminate the cost of replacing mail totes every season. Corrugated plastic mail totes are a good option for any mailroom looking for durable postal totes.
Capacity
Mail totes come in different capacities or sizes. When shopping for a postal tote, get one that accommodates the mail items you’ll need to transport without folding or breaking them.
Handling Capability
Mail totes can last for years with proper care. When researching for a mail tote system, consider the handling capabilities of totes. Choose mail totes that are easy to move, clean, and store.
Stackability
Stacking is a great way to reduce mailing and storage costs by optimizing your delivery van or warehouse space. Choose mail totes that can be stacked for easy storage or transportation.
Enhance the Efficiency of Your Mailroom with Our Postal Totes
Do you want to enhance your mailroom efficiency and cut costs? Flexcon provides a wide range of durable postal totes to augment your material handling capabilities while keeping costs low. Contact us to learn more.
